Organising a hen party for a big group of friends and family can feel a bit like herding cats – but it’s also one of the most exciting things you’ll ever plan! Bringing together up to 26 hens for one unforgettable weekend is no small task, especially when you want everything to be absolutely perfect. At Holmfirth Hens, we regularly host groups who can book up to eighteen months in advance, so trust us – we know exactly how to turn the planning process into something smooth, stress-free and seriously special.
Master the Basics (and the Budget!) 💸
The key to an amazing, drama-free celebration? Get the essentials sorted early and get everyone excited from the start.
First things first – chat with the bride! Find out her dream vibe, must-do activities and what kind of budget feels comfortable. Once you’ve nailed that down, lock in a date that works for the VIPs and confirm your headcount so there are no last-minute surprises.
Next, set a clear budget that covers everything – accommodation, food, activities and transport. Using group payment platforms like Collctiv or Leetchi is a total game-changer, making it super easy to collect deposits without awkward reminders. And here’s a big one: book your venue ASAP. Gorgeous, exclusive-use properties get snapped up incredibly fast! Look for a place that offers the best of both worlds – fun, sociable spaces and relaxing wellness features – so everyone in the group has something to love.
Food, Fun & Feel-Good Vibes ✨
When it comes to the itinerary, variety is everything. Think blissful daytime relaxation paired with high-energy evening fun.
Picture this: spa treatments and cocktails in the afternoon, followed by a delicious private chef dinner and a full-on karaoke party at night. Perfection!
For food and drink, a pre-booked supermarket delivery arriving shortly after check-in is a lifesaver. Don’t forget to cater for dietary needs – and of course, stock up on Prosecco (plus some great alcohol-free options too).
To keep things organised (and your sanity intact), avoid launching a massive WhatsApp group too early. Instead, send a beautifully written, excitement-filled email to get everyone on board, share key details and secure deposits without notification overload.
The Perfect Hen Party Email Template 💌
To make things even easier, here’s a ready-to-go email you can personalise and send:
Hello Lovely Hens! 🐔💖
We are so excited to share that we’ve found the perfect venue for [Insert bride-to-be]’s upcoming celebration weekend! In true hen party style – and in keeping with the bride’s wishes – we’re keeping some details under wraps for now… but trust us, it’s going to be incredible.
Think dreamy Yorkshire countryside, with a stunning hideaway where a farmhouse, barn and cottage are all beautifully connected. We’ll have a gorgeous dining space for feasting and celebrating, plus a hot tub, cedarwood sauna and even a therapy room for total relaxation.
The big weekend is happening on [Insert Date] and the cost will be [Insert Amount] per person for a two-night stay.
Because amazing venues like this get booked fast (often over a year in advance!), we need to move quickly to secure our spot.
To confirm your place, simply reply to this email with your full name, confirm your availability and send a £50 deposit by [Insert Date] to [Insert Account Details].
The final balance will be due eight weeks before the trip and we’ll be sharing more exciting details about activities very soon!
We promise – this is going to be a weekend to remember. Thank you for trusting us with the plans… we can’t wait to celebrate together! 🥂✨
Bring It All Together 🎀
Once deposits are sorted and your dream venue is locked in, the fun really begins! This is your chance to add all those thoughtful finishing touches – personalised decorations, cute survival kits and little surprises that make the weekend extra special.
If you’re dreaming of a destination that blends peaceful countryside charm with a private, party-ready atmosphere, Holmfirth Hens offers the perfect place to make it all happen.
Now go forth and start planning – this hen party is going to be legendary! 💃✨